This 1994 Tendering Procedure presents a systematic approach for tendering and awarding of contracts for international construction projects. It is intended to assist the employer/engineer to receive sound competitive tenders in accordance with the tender documents so that they can be quickly and efficiently assessed. At the same time, an effort has been made to provide the opportunity and incentive to contractors to respond easily to invitations to tender for projects which they are qualified to implement. It is hoped that the adoption of this procedure will minimise tendering costs and ensure that all tenderers receive a fair and equal opportunity to submit their offers on a reasonable and comparable basis.

The procedure is related to FIDIC's Conditions of Contract for Works of Civil Engineering Construction (Red Book)and Conditions of Contract for Electrical and Mechanical Works(Yellow Book), but can be readily adapted to any acceptable contract form.

Experience has shown that for projects involving international tendering, prequalification is desirable since it enables the employer/engineer to establish the competence of companies subsequently invited to tender. It is also in the interest of contractors since, if prequalified, they will know that they are competing against a limited number of other firms, all of whom possess the required competence and capability.

The model procedure described in the text is accompanied by notes which, for ease of reference, follow each clause. The notes, in italics, are added to the text in order to expand upon the more important aspects of each clause and, where appropriate, give alternative courses of action that may have to be considered according to circumstances. The text is illustrated by a flow chart which follows this introduction and serves as a summary. Both the text and the notes have been kept as brief as possible in order that the booklet can be easily used as a working document.

The procedure is suitable for tendering for most international construction works, but it may be adapted to suit the particular requirements occasioned by the size and complexity of a project, and any special conditions imposed by the established procedures of the employer or the financing institutions. It reflects good current practice. FIDIC recommends its use by employers, engineers, contractors and others involved in the international construction industry

The International Federation of Consulting Engineers (FIDIC) published the first edition of Tendering Procedure in 1982. The first edition primarily addressed procedures which FIDIC recommended for the selection of tenderers and the preparation and evaluation of tenders for civil engineering contracts. The document reflected the provisions of the then current (third edition) of the FIDIC Conditions of Contract (International) for Works of Civil Engineering Construction.

Following the publication of the 4th edition of the Conditions of Contract for Works of Civil Engineering Construction and the 3rd edition of the Conditions of Contract for Electrical and Mechanical Works in 1987, and taking into account current thinking of the major international financing institutions (IF1s), FIDIC decided to review and up-date the 1982 edition, reflecting current practice in the industry

Foreword

Acknowledgements

Introduction

Procedural Flowchart

Procedure and Notes

1.0 Project Strategy

1.1 Establishment of Procurement Method and Form of Tendering 1.2 Preparation of Programme

2.0 Prequalification of Tenderers

2.1 Preparation of Prequalification Documents
2.2 Invitation to Prequalify
2.3 Issue and Submission of Prequalification Documents
2.4 Analysis of Prequalification Applications
2.5 Selection of Tenderers
2.6 Notification of Applicants

3.0 Obtaining Tenders

3.1 Preparation of Tender Documents
3.2 Issue of Tender Documents
3.3 Visit to Site by Tenderer
3.4 Tenderers' Queries
3.5 Addenda to Tender Documents
3.6 Submission and Receipt of Tenders

4.0 Opening of Tenders

4.1 Opening of Tenders

5.0 Evaluation of Tenders

5.1 Review of Tenders
5.2 Tenders containing Deviations
5.3 Adjudication of Tenders
5.4 Issue of Letter of Acceptance

6.0 Award of Contract

6.1 Issue of Letter of Acceptance
6.2 Performance Security
6.3 Preparation of Contract Agreement
6.4 Notification of Unsuccessful Tenders

APPENDICES

Model for Implementation of Projects Prequalification
Form for Contractors
Form of Tender Security